Philanthropy Coordinator

Posted Date: September 22, 2020
Location: Seattle, Washington
Position Summary:
The Philanthropy Coordinator is responsible for supporting the Associate Vice President of Philanthropy and the Northwest Philanthropy program to raise funds for The Trust for Public Land’s mission. The Philanthropy Coordinator will assist relationship managers, state directors, and program directors with donor cultivation, solicitation and recognition; CRM management; prospect research and development; schedule meetings, travel, and appointments; and assisting with donor communications.  This position reports to the Associate VP, Philanthropy.
30%     Provide administrative support for the Northwest philanthropy staff, state directors, and program staff with all aspects of maintaining donor relationships, including schedule meetings and conference calls, plan logistics for meetings, coordinate mailings; maintain departmental files; generate and compile collateral materials; and provide other standard clerical and organizational function for philanthropy as required or assigned by supervisor.  
20%     Provide administrative support for the Associate Vice President, Philanthropy with reports, internal communications, travel arrangements, calendar management, and specific projects as assigned.
25%     Process gifts, pledges and grants following TPL’s policies and procedures. CRM management, including data entry and portfolio management; prospect research; and draft and distribute contact reports.
15%     Support donor cultivation and fundraising events and field trips including planning, logistics, volunteers, invitations, communications, presentation materials, and follow up.
5%       Supports the administration and management of the local advisory board, including communications, meeting logistics, coordinating follow up, and other duties as assigned.
5%       Draft donor correspondence such as appeals, pledge reminders, invoices, gift acknowledgement letters, stewardship communications, and other donor communication materials, as well as draft and maintain online giving sites associated with local fundraising efforts.
  • Four or more years of experience providing administrative support, preferably within a fundraising program. 
  • Self-motivated with a proven ability to work autonomously and problem solve. Exceptional organizational and planning skills and excellent attention to detail and deadlines.
  • Computer proficiency with various Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and with complex databases or donor management software.
  • Superior written and oral communication skills.
  • Experience with events and working with volunteers and/or constituents.
  • Demonstrated ability to function effectively as a member of a team, ensuring close coordination and integration with other staff members.
  • Interest and commitment to The Trust for Public Land’s mission
  • Demonstrates an awareness and sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds and orientations.
  • Willingness to work flexible hours and to travel occasionally.
At this time all Trust for Public Land employees are working remotely. Employment would begin working remotely from your home office and will transition to the Seattle office once the organization makes the determination to re-open its offices.  Even then, your schedule is likely to be a to-be-determined mix of home and office work.

The Trust for Public Land is committed to cultivating a diverse staff that is representative of the communities we serve.  Applications from individuals having diverse backgrounds and life experiences are strongly encouraged.  We are open to the possibility that a great candidate for this job may not precisely meet all of the above criteria; if you believe you’re the right person for this job and can persuasively make that case, we encourage you to apply.