Washington State Philanthropy Associate


Position Summary

The Philanthropy Associate is responsible for supporting relationship managers and all aspects of the philanthropy program in Washington in order to realize annual revenue goals and the success of the multi-year Power of Place Campaign. This includes assisting the Director of Philanthropy and an Institutional Giving Manager with donor cultivation, solicitation and recognition; events, the management of records in the fundraising database; conducting research on donors and prospects; scheduling meetings, travel, and appointments; and assistance in the production of donor communications. This position is responsible for maintaining the department work plan and calendar, supporting volunteer leadership, arranging meetings and conference calls, and providing general administrative support.

Essential Functions

  • Provide administrative support for the philanthropy program, including drafting and producing acknowledgements and letters; coordinating mailings; processing gifts and pledges; creating and maintaining files, calendars, and ongoing reports; and ordering or updating development materials as necessary.
  • All aspects of event management including drafting invites, creating mailing lists, taking responses, organizing logistics and providing on-site support.
  • Supporting and organizing volunteers.
  • Maintain donor contact and gift records in database tracking system, enter data in records, produce gift and contact reports for staff, and write contact summaries.
  • Provide assistance with donor cultivation and fundraising events including logistics, invitations, and communications.
  • Schedule internal and external meetings and conference calls, plan logistics for meetings, make travel arrangements, process expenses and provide other standard clerical and organizational functions for philanthropy as required or assigned by supervisor.
  • Provide research and solicitation strategy support for the philanthropy program, including tracking (and in some cases generating) foundation, corporate, and individual research.
  • Maintain the department work plan and calendar.
  • Create agendas and track follow up items for bi-monthly operations and monthly prospect meetings
  • Other duties as assigned by supervisor.


  • Bachelor’s degree or equivalent experience preferred.
  • Minimum 3-4 years support experience.
  • Experience with events including fundraising events with clear financial goals a plus.
  • Superior written and oral communication skills; excellent organizational skills.
  • Computer proficiency including fluency with the various Microsoft Office applications (Word, Excel, PowerPoint). Proficiency with complex databases or donor management software a plus.
  • Professional and friendly demeanor.
  • Experience working with volunteers and leadership staff.
  • Ability to use good judgment, take initiative, and make recommendations in resolving problems and provide guidance to other departments and field offices.
  • Ability to represent The Trust for Public Land effectively.
  • Knowledge of conservation and environmental issues a plus.
  • Willingness to work flexible hours periodically.
How to Apply: 

Please apply online.