Photography Program Coordinator

San Francisco

Position Summary

The Photography Program Coordinator coordinates photo shoots and manages The Trust for Public Land’s photo collection in support of a wide range of marketing products such as our website, brochures, invitations, e-newsletters, blogs, social media sites, Land&People magazine, and other organizational publications and collateral.

Essential Functions

Photo Shoot Management (60%)

  • Work with creative director,  staff, and photographers to successfully coordinate photo shoots around the country. Continually improve photo shoot process for maximum efficiency and photo quality. Attend a few shoots per year.
  • Analyze shoot success to determine if contractual obligations and quality goals were met. Do a post-mortem w/photographers and staff as necessary, particularly to resolve any issues.
  • Work with creative director to evolve and improve The Trust for Public Land’s photo collection.
  • Work with senior editor and creative director to assign and organize photo shoots for Land&People magazine.
  • Manage photography budgets. Keep track of and manage spending against yearly budget.
  • Administer and track paperwork for shoots, such as contracts, model release forms, and invoices.

Customer Service (10%)

  • Cultivate positive long-term relationships with photographers, including sharing collateral with them when their photos are used, to increase their familiarity with our brand.
  • Appropriately manage photo requests from regional staff, partners, donors, and affiliates for various projects, events, or articles. Examples: creating lightboxes, resolving photo permissions for outside requests (such as media), requesting photo permission/resolving cost for internal special photo requests, such as Smugmug images.
  • Provide image database tutorials to staff.

Database Management ( 30%)

  • Mastery of The Trust for Public Land’s image database to achieve maximum user-friendliness.
  • Add images from new and old shoots to Artesia (image database), along with appropriate metadata.
  • Maintain organized hard files of photo shoots, including archival slides.
  • Artesia maintenance—approve new users and manage the user list.
  • Other relevant duties as necessary.


  • 3-5 years experience in photo production management preferred.
  • Demonstrated database management expertise. Image database management expertise preferred.
  • Strong knowledge of photography software, such as Bridge and Photoshop.
  • Comfortable with public speaking and with representing the organization's photography program to staff and photographers.
  • Excellent organizational and project management skills.
  • Excellent interpersonal skills and experience working successfully as part of a marketing team.
  • Proficiency with the Microsoft Office suite, including Word and Excel.
  • Excellent interpersonal skills and a proven ability to develop and maintain strong and effective client and internal team relationships.
  • A positive, friendly attitude.
  • Must be able to train and mentor other staff in the field.
  • Nonprofit marketing experience a plus.
How to Apply: 

Please apply online.